Clinicians collaborating in a neurobehavioral health practice
PatientTrac Mind
AI-Assisted Neurobehavioral Health EMR · Since 1998

Neurobehavioral Health Care,
Intelligently
Documented.

PatientTrac Mind is a purpose-built Neurobehavioral Health EMR — psychiatry and neurology in one record — with assistive, clinician-reviewed AI, structured mental-status and neurologic exams, a license-aware validated-scale library, secure telehealth, and standards-based insurance claim generation. Clinician-built since 1998.

1998EMR Heritage
18Neurology Note Templates
EN·ES·FRTrilingual Platform
Schedule a Demo → 📹 Start Telemed Session Provider Sign In
PatientTrac Mind AI
PHQ-9 Score
14 — Moderate
↓ 3 pts from last session
AI Risk Flag
Low — for clinician review
Assistive, not a diagnosis
Suggested CPT
90837 · clinician-reviewed
Individual therapy, 60 min
See the Platform

A closer look at PatientTrac Mind

Structured psychiatry and neurology documentation, a license-aware validated-scale library, and assistive, clinician-reviewed AI — together in one neurobehavioral record.

PatientTrac Mind platform showing structured documentation and assistive, clinician-reviewed insights
Our Heritage

Clinician-Built
Since 1998

From a VB6 clinic EMR serving Mid-Atlantic practices in 1998 to a cloud-native, AI-assisted neurobehavioral platform for 2026 — PatientTrac has always been built by clinicians, for clinicians.

1998
PatientTrac EMR Founded
PatientTrac Electronic Medical Records launches its first clinic EHR, built in Visual Basic 6, streamlining clinical workflows for mental-health practices across the Mid-Atlantic.
2010
Growing Clinical Footprint
The platform expands across neurobehavioral health and neurology clinics, recognized for an intuitive interface and disciplined data security.
2015
PatientTrac Corp Formed
A Delaware C-Corporation is formed to advance telehealth and AI work. Intellectual property, expertise, and clinical relationships transfer from the original entity.
2016–2025
Healthcare IT Leadership
Corporate management services delivered to European and U.S. healthcare and technology clients, supporting complex transactions and regulatory approvals across the sector.
2026
PatientTrac Mind Launches
A full cloud-native rebuild on Supabase PostgreSQL: assistive clinical AI, structured psychiatry and neurology documentation, a license-aware validated-scale library, real-time telehealth, and standards-based claim generation.
Platform Features

Everything neurobehavioral health needs

Built from decades of clinical data — not adapted from a generic EMR.

🧠
Mental Status Exam
Structured MSE covering appearance, behavior, mood, affect, thought process, cognition, and insight — with an AI draft you review and edit before signing.
AI-Assisted
📊
Validated Scale Library
PHQ-9, GAD-7, NIHSS, mRS, GCS and more, with automated scoring, severity bands, and trending. License-gated instruments (MoCA, MMSE, HIT-6, MDS-UPDRS, MG-ADL, SDMT) are enabled only when your license or certification is configured.
License-Aware
📹
Integrated Telehealth
Encrypted video sessions with in-session charting, screen sharing, a waiting room, and visit documentation that captures telehealth context and CPT modifier 95.
Secure Video
💊
Medication Management
Medication list, drug-interaction checking, and controlled-substance identity gating with audit logging. External pharmacy transmission is integration-ready via DrFirst or Surescripts.
Integration-Ready
🏥
Insurance & Billing
Eligibility verification, post-encounter AI coding suggestions you review, standards-based 837P claim generation, ERA/EOB processing, and an A/R aging dashboard.
Standards-Based
📋
Care Plans & Goals
SMART-goal framework, measurable objectives, intervention tracking, DSM-5-TR diagnostic integration, and treatment-progress visualization.
DSM-5-TR
💬
Secure Messaging
Encrypted patient–provider communication with message threading, file attachments, read receipts, and full audit logging.
Encrypted
📅
Smart Scheduling
AI-assisted booking with no-show risk scoring, automated reminders, waitlist management, and provider-availability optimization.
AI-Optimized
🔒
Security Infrastructure
AES-256 encryption, Row-Level Security tenant isolation, TOTP multi-factor authentication, server-side keys, and a full PHI audit trail with breach-notification workflow.
RLS · MFA · Audit
Neurology Documentation

Psychiatry and neurology,
one clinical record

A dedicated neurology documentation pack sits alongside the behavioral-health record. Structured fields capture safety-critical neurologic findings; narrative fields hold diagnostic reasoning. Every outpatient, inpatient, consult, and discharge note ties to E/M by medical decision-making or total time.

General neurology Stroke & vascular Epilepsy Headache medicine Movement disorders Cognitive & neurobehavioral MS & neuroimmunology Neuromuscular medicine Neurocritical care Tele-neurology
🩺
Outpatient Neurology
Ten outpatient note types: initial evaluation, established follow-up, stroke/TIA clinic, epilepsy, headache/migraine, cognitive/neurobehavioral, movement disorders, MS/neuroimmunology, neuromuscular, and a procedure note.
10 Note Types
🏥
Inpatient & Acute
Eight inpatient note types: admission H&P, consult, acute stroke/TIA, seizure/status epilepticus, altered mental status/encephalopathy, daily progress, transfer/step-down, and discharge summary.
8 Note Types
🧬
Structured Neuro Exam
Nine documented exam domains — mental status, cranial nerves, motor, reflexes, sensory, coordination, gait/station, neurobehavioral, and autonomic/special signs — each with normal-phrase defaults.
9 Domains
📏
License-Aware Scales
NIHSS, mRS, GCS, ICH score, ABCD2, Hoehn & Yahr, T25FW, 9-HPT, MRC strength and more. Proprietary instruments (MoCA, MMSE, HIT-6, MDS-UPDRS, SDMT, MG-ADL, EDSS) stay metadata-only until a license or certification is configured.
Metadata Until Licensed
🧭
Documentation Decision Support
ILAE seizure classification, McDonald-criteria data capture, an acute-stroke decision-support shell, and red-flag checklists surface as documentation prompts — the clinician remains the decision-maker.
Clinician-Final
📶
Tele-Neurology
A tele-neurology note captures patient and provider location, consent, technology limitations, a tele-exam with documented limitations, and in-person escalation criteria.
Remote-Ready

Clinical decision-support prompts and AI features are assistive and clinician-reviewed. They surface red flags and documentation reminders; they do not autonomously diagnose, choose treatment, or determine reimbursement. Copyrighted scale item text is never embedded unless a license or explicit permission has been configured.

Clinical AI Intelligence

Powered by
Claude

Anthropic's Claude runs server-side across clinical workflows as an assistive layer — every output is drafted for clinician review, never applied automatically.

🎯
No-Show Risk Scoring
Scores appointments at booking using prior history, insurance type, day/time, and visit type to flag higher-risk slots for outreach.
💡
AI Intake Assistant
A pre-visit chat gathers chief complaint, symptoms, and medications, flags red flags, and drafts suggested ICD-10 codes for the provider to confirm.
📝
Post-Encounter Coding
After the encounter is closed, Claude reviews the note and suggests CPT/ICD codes with confidence scores and documentation-completeness checks. The clinician accepts or edits before billing.
⚡
Smart Scheduling
Reviews the provider's upcoming schedule to recommend optimal slots with conflict detection and visit-interval awareness.
AI Clinical Assist — Draft for Review
Patient Jane Doe · PTM-0421
PHQ-9 Score 14 — Moderate
GAD-7 Score 11 — Moderate
No-Show Risk Low — flagged for outreach
Suggested CPT 90837 · clinician-reviewed
Note Completeness Ready for review
TREATMENT PROGRESS
Session 168% ProgressGoal

AI features are assistive and clinician-reviewed. They run server-side with PHI protected, and they do not diagnose, decide treatment, or determine reimbursement. Suggested codes and scores support a clinician's judgment; the clinician accepts, edits, or rejects every output.

Competitive Analysis

Why practices choose
PatientTrac Mind

Built for neurobehavioral health and neurology together — not a general EMR with a psychiatric module bolted on.

Feature PatientTrac Mind SimplePractice Valant TheraNest
AI Coding Suggestions ✅ Assistive · clinician-reviewed ✗ ⚡ Basic ✗
Validated Scale Library ✅ License-aware library ⚡ 8 scales ⚡ 12 scales ⚡ 5 scales
Integrated Telehealth ✅ Built-in · encrypted · Mod 95 ✓ ✓ ✓
No-Show Risk Scoring ✅ Scored at booking ✗ ✗ ✗
DSM-5-TR Integration ✅ All 20 chapters ⚡ ICD-10 only ✓ ⚡ Partial
Neurology Documentation ✅ Stroke · epilepsy · MS · more ✗ ✗ ✗
Real-time Insurance Eligibility ✅ 270/271 EDI ✓ ✓ ⚡ Manual
AI Pre-Visit Intake ✅ Chat + ICD suggestions ✗ ✗ ✗
EMR Heritage ✅ Founded 1998 · clinician-built ✗ ✗ ✗
Multilingual (EN/ES/FR) ✅ Full trilingual ✗ ✗ ✗
Transparent Pricing

Simple, practice-based plans

No per-patient fees. No setup costs. No surprises. Start free for 14 days.

Starter
$299/mo
Solo neurobehavioral health practitioners
✓1 provider license
✓Full EMR + charting
✓Telehealth sessions
✓PHQ-9, GAD-7 + core scales
✓Insurance billing
✓Secure messaging
✓Email support
Start Free Trial
Most Popular
Professional
$699/mo
Growing multi-provider practices
✓Up to 5 provider licenses
✓Everything in Starter
✓Full validated scale library (license-aware)
✓AI coding suggestions (assistive)
✓No-show risk scoring
✓AI intake assistant
✓Priority phone support
✓Custom templates
Start Free Trial
Enterprise
$1,499/mo
Large practices and neurobehavioral health centers
✓Unlimited providers
✓Everything in Professional
✓Multi-facility management
✓Custom AI configuration
✓EHR/hospital integration
✓Dedicated account manager
✓HIPAA BAA included
✓Custom onboarding
Contact Sales

All plans include a 14-day free trial · HIPAA BAA available · Data export always included · Cancel anytime

The Clinical Intelligence Network

Connected across the PatientTrac Network

PatientTrac Mind is a member of the PatientTrac Clinical Intelligence Network. Sibling apps share a common clinical record and encounter identity, so clinicians move between specialties on one patient story.

PatientTrac Revela
Cosmetic Surgery & Beauty EMR.
PatientTrac Ambulatory
Ambulatory Surgery Center operations and workflow.
PatientTrac Continuum
Longitudinal care coordination across the patient journey.
PatientTrac Companion
Patient-facing engagement and follow-up.
PatientTrac Profiler
Intake, assessment, and clinical profiling.
PatientTrac Forge
Practice operations, scheduling, and revenue-cycle workflows.

Ready to modernize your practice?

Join neurobehavioral health and neurology providers reducing documentation burden with PatientTrac Mind.

Schedule a Demo → Provider Sign In 📹 Start Telemed Session